MN Executive Administrator

Description: Pheasants Forever, Inc. and Quail Forever, a national wildlife habitat conservation organization, is seeking a highly motivated individual to serve as an Executive Administrator (EA) for our growing organization. This newly-created position will provide a unique opportunity to collaborate with all departments across the organization working on a variety of projects. The objective is to support the CEO and executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently. This role will develop, maintain and refine internal processes that support the organization’s 6-member executive team, and coordinate internal and external resources to expedite workflows, while overseeing important organizational meetings. The EA will be the hub for the many spokes that keep the wheels turning!

RESPONSIBILITIES:

• Manage professional scheduling and other administrative functions for CEO and senior executives, including meeting logistics, mail, email, phone calls, and other company logistics.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
• Point of contact at the national office for scheduling and coordination of staff meetings and events.
• Manage CEO and senior executives’ travel logistics and activities, including accommodations, transportation, meals and expense reporting.
• Provide administrative and office support, such as drafting letters, spreadsheet creation, mailings, and maintenance of filing system and contacts database for the senior executive team.
• Organize team communications and plan events, both on-premise and off-site including acting as the liaison between contractors, organizers, speakers and management to develop all facets of events (lodging, catering, transportation, meeting rooms, etc.) for executive leadership, board of directors, orientation, and team meetings.
• Assist in maintaining accurate minutes and records from executive and board meetings, as needed. Maintaining professionalism and strict confidentiality with all materials.